商务英语写作
引导语：随着中国与世界各国的经济贸易往来日益频繁，商务英语是国际商务活动中通用的一种专门用途语言，是对外经济活动中的重要工具，而商务英语写作作为各国之间相互沟通、建立友好合作关系的重要媒介，更是需要我们认真对待。小编整理了以下商务英语写作中的注意事项与技巧，以供大家学习：
一、注意事项
1.切忌主客不分或模糊。
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
2.句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称，令人容易理解。
例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.单复数不要搞乱，不然会好刺眼，看着不舒服。
例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.
5.动词和主语要呼应。
想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.时态和语气不要转换太多。
看商务英语已经是苦事，不要浪费人家的精力啊。
7.标点要准确。
例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词正确。
像 affect和effect，operative和operational等 等就要弄清楚才好用啦。
9.拼字正确。
有电脑拼字检查功能后，就更加不能偷懒。
10.大小写要注意。
除非 必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
二、开头
1.If you don’t know the name of the person you are writing to, start business emails with either of the following:
如果你不知道邮件是写给谁的，商务信函可以用下面任意一种方式开头：
2.Dear Sir,/Dear Madam,
尊敬的先生,/尊敬的女士,
3.Dear Madame, is wrong.
“亲爱的夫人”这种写法是错误的
4.If you don’t know whether you’re writing to a man or a woman use:
如果你不知道是写给先生还是女士，可以写：
5.Dear Sir or Madam,
尊敬的先生或女士，
6.It is not usual to start an email To whom it may concern. This should be reserved for letters of reference or similar communications when the recipient is an unknown third party.
以“致相关人士”开头并不常见。这种用法一般用在推荐信或与其相似的交流中，收件人是不了解的第三方。
7.It is always better to use somebody’s name if you know it. If it is the first time you are writing to someone, use either of the following:
如果知道对方姓名，邮件中写上总是好的。如果这是你第一次写信给某人，可以用下面任意一种方式开头：
8.For men: Dear Mr XXXX,
写给男士：尊敬的XXX先生
9.For women: Dear Ms XXXX,
写给女士：尊敬的XXX女士
10.Once you get to know someone, i.e. after exchanging one or two emails or if you meet them in person, it is usually OK to use their first name.
一旦你认识了对方，比如在往来一两封邮件或见过面以后，可以在邮件中称呼名字。
11.Use Dear Sirs, if you are writing to more than one person even if the group of people includes women.
如果你写邮件给两个或以上的人，即使这些人里有女士，请写“尊敬的先生们”
12.Dear Ladies and Gentlemen, is wrong. “Ladies and Gentleman” is only used in formal speech.
"尊敬的女士们先生们”是错误的，这种用法只用在正式演讲中。
13.The word Dear may be omitted in less formal emails. Instead, you may just open with the person’s first name/people’s first names.
“dear”在不是特别正式的邮件中可以省去。你可以直接以对方(个人或群组)的名字开头。
14.Here are some example opening sentences for emails:
下面有一些邮件开头的例句：
15.I hope you are well.
我希望你一切都好。
16.I hope you enjoyed your holiday and are finding it easy to settle back in to work.
我希望你已经好好享受假期并且很快重新投入工作。
17.Thank you very much for your email. I am glad to hear that you and your family are well.
非常谢谢你的邮件，我很高兴听到你和你的家人都很安康。
18.Thank you for your prompt reply.
感谢您的及时回复。
19.I apologize for not replying sooner, but I have been very busy these last few weeks.
很抱歉没能及早回信，但是过去几周实在太忙。
20.Thank you for getting in touch with us about XXXX. (Less formal, more friendly)
非常感谢你关于XXXX联系我们。(不是很正式,更友好)
21.Thank you for contacting us regarding XXXX. (More formal)
非常感谢您因关于XXXX的事接洽我们(更正式)
22.With reference to your email of [date], I would like to bring the following to your attention.
关于你(时间)寄来的邮件，我有几点想跟你说的。
23.As a follow-up to our phone call this morning, I would like summarise the key issues.
关于你早上的电话，我想总结下关键几点。
24.Phrases best avoided:
请最好避免：
25.I hope this email finds you well.
我希望这封邮件能被你看到。
26.Please be advised as follows.
请按照如下建议。
27.This email concerns…
这封邮件是关于……
三、佳句
1. I am writing to confirm /enquire/inform you...
我写信时要确认/询问/通知你。。。
2. I am writing to follow up on our earlier decision on the marketing campaign in Q2.
我写信来追踪我们之前对于第二季度营销活动的决定。
3. With reference to our telephone conversation today...
关于我们今天在电话中的谈话。。。
4. In my previous e-mail on October 5...
先前在10月5日所写的信。。。
5. As I mentioned earlier about...
如我先前所提及关于。。。
6. as indicated in my previous e-mail...
如我在先前的信中所提出。。。
7. As we discussed on the phone...
如我们上次在电话中的讨论。。。
8. from our decision at the previous meeting...
如我们在上次会议中的决定。。。
9. as you requested/per your requirement...
按照你的要求。。。
10.In reply to your e-mail dated April 1，we decided...
回答你在4月1日写的信，我们决定。。。
11.This is in response to your e-mail today.
这是针对你今天早上来信的回复。
12. As mentioned before, we deem this product has strong unique selling points in china.
如先前所述，我们认为这个产品在中国有强有力且独一无二的销售点。
13. As a follow-up to our phone conversation yesterday, I wanted to get back to you about the pending issues of our agreement.
追踪我们昨天在电话中所谈，我想答复你我们合约的一些待解决的议题。
14. I received your voice message regarding the subject. I’m wondering if you can elaborate i.e. provide more details.
我收到你关于这个主题的留言。我想你是否可以再详尽说明，也就是再提供多一点细节。
15. Please be advised/informed that...
请被告知。。。
16. Please note that...
请注意。。。
17. We would like to inform you that...
我们想要通知你。。。
18. I am convinced that...
我确信。。。
19. We agree with you on...
我们同意你在。。。
20. With effect from 4 Oct., 2008...
从2008年10月4日开始生效。。。
21. We will have a meeting scheduled as noted below...
我们将举行一个会议，时间表如下。
22. Be assured that individual statistics are not disclosed and this is for internal use only.
请确保个人信息不会外泄且只供内部使用。
23. I am delighted to tell you that...
我很高兴地告诉你。。。
24. We are pleased to learn that...
我们很高兴得知。。。
25. We wish to notify you that...
我们希望通知你。。。
26. Congratulation on your...
恭喜您关于。。。
27. I am fine with the proposal.
我对这份提桉没意见。
28.I am pleased to inform you that you have been accepted to join the workshop scheduled for 22-24 Nov,2008.
我很高兴地告诉你，你已经被同意参加2008年11月22-24日的研讨会。
29. We are sorry to inform you that...
我们很抱歉地通知你。。。
30. I’m afraid I have some bad news.
我恐怕要带来一些坏消息。
31. There are a number of issues with our new system.
我们的新系统有些问题。
32. Due to circumstances beyond our control...
由于情况超出我们所能控制。。。
33. I don’t feel too optimistic about...
我觉得不太乐观关于。。。
34. It would be difficult for us to accept...
我们很难接受。。。
35. Unfortunately I have to say that, since receiving your enquiries on the subject, our view has not changed.
很不幸地，我必须这么说，自从收到你关于这个主题的询问，我们的看法都没有改变。
36. We would be grateful if you could...
我们会很感激如果你可以。。。
37. I could appreciate it if you could...
我会很感激如果你可以。。。
38. Would you please send us…?
可否请你寄给我们…?
39. We need your help.
我们需要你的帮助。
40. We seek your assistance to cascade/reply this message to your staff.
我们请求你的帮助，将此信息传达给你们的员工。
41. We look forward to your clarification.
我们期待你的澄清。
42.Your prompt attention to this matter will be appreciated.
您能立即注意此事，我们将非常感激。
43. I would really appreciate meeting up if you can spare the time. Please let me know what suits you best.
如果您能抽出时间，我希望能与你见面，请让我知道您最适合的时间。
44.Please give us your preliminary thoughts about this.
请让我知道你对于这件事情初步的想法。
45. Would you please reply to this e-mail if you plan to attend?
请您回信如果您计划参加?
46.Please advise if you agree with this approach.
请告知是否你同意这个方法。
47. Could you please let me know the status of this project?
请让我知道这个计划的进度?
48. If possible, I hope to receive a copy of your proposal when it is finished.
如果可能，当你完成提桉，我希望能收到一份复本。
49. I would appreciate it very much if you would send me your reply by next Monday.
如果能在下周一前收到您的答复，我将非常感激。
50. Hope this is OK with you. If not, let me know by e-mail ASAP.
希望您对此没有问题，如果不行，请利用电子邮件尽快让我知道。
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